Solving Communication Problems in Theater and Film Workflows
Dashboard Design | Ux/Ui | Individual Project
Main Problem
In a complex project, information is scattered and out of sync
Why?
1. Multiple sources
Each department manages information using different tools and without coordination.
2. No real-time updates on changes
Updates from the field do not always reach all employees effectively.
3. Fragmented channels
Information is scattered across messages, documents and printed pages.
4. Lack of role alignment
Gap between producers, assistant directors and execution teams.
Consequences
When time runs out, money follows
production times are extended due to "error time" and this translates into wasted money.
Reduced Artistic Focus
The team is busy solving cumbersome logistics instead of art and creation.
Team Frustration
The clutter, confusion and constant compromises create frustration and burnout for the team.
Creative Compromise
The lack of time to fix mistakes or straighten things out leads to compromises that change the original work and do not achieve what was planned.
Lower Quality Output
Less time to create = less refinement, less testing, less excellence - and the final product suffers.
Users
companies, producers and assistant directors.
They need a comprehensive overview of the entire production, including schedules, departmental coordination and task progress, in order to make informed decisions and keep the production running smoothly.
Research & Insights
The goal:
To identify daily problems that hinder teams
The professionals who responded to the survey hold various positions in stage and screen productions.
What matters to users?
1
Real-time updates
Users need immediate visibility on changes, delays and new instructions so they can react quickly and avoid misalignment.
2
Team-wide coordination
Teams want one clear communication channel to understand responsibilities and ensure everyone works with the same information.
3
Clear and structured information
Users expect everything to be centralized, categorized, and easy to find- from scenes and tasks to equipment and materials.
4
Smart scheduling
Teams need a tool that highlights conflicts, identifies workload issues and presents the full timeline to improve planning.
In-depth interviews
Interview with director
Shahar Rosen, Director (29 years of experience)
Key Insights
1. The directing process is complex and multi-step, with high dependencies between departments.
2. Difficulty tracking task status and changes.
3. Gap between creative vision and actual execution.
Pain Points
1. Lack of transparency on task status
2. Lost updates and changes
3. Complex coordination between departments
Key Insight
A centralized tool with clear, real-time task status is essential for managing complex production workflows.
Market research
I researched film and theater production management systems, project management systems and platforms and similar applications.
What I learned?
1
Tools are not built for the reality of production
Most platforms are generic project management systems that do not reflect the way film or theater productions actually operate.
2
Information scattered across different tools
Information is scattered across different tools that connect to the central interface - which creates cumbersome information, duplication and inconsistent data.
3
Lack of comprehensive support
Existing systems do not support all team members: a small handful get access to all the information in a complex interface and the rest of the team members receive the information in a cumbersome and unsynchronized way.
Differentiation
While others manage tasks, Backstage manages productions.
Strategy
Bringing clarity and control to complex productions through real, workflow-driven design.
Information Architecture
Script Breakdown
Structured Scenes and Synchronized Teams
Clear division of elements found in each scene by department with notifications of changes, everything is clear, updated and synchronized.
Task Management
Tracking Task Progress
Clearly track tasks status and progress effortlessly, each team member has their own personal tasks.
Smart Calendar
Organized Scheduling for Every Department
By assigning events to the relevant departments, scheduling becomes focused and efficient.
Amazing Feature
AI That Helps Teams Stay One Step Ahead
Using AI to constantly monitor interface activity and identify issues and bottlenecks that could pose production bottlenecks.
By detecting anomalies and suggesting proactive adjustments, it helps teams reduce last-minute issues and maintain smooth and secure workflows.
Home Page
Clarity Across Multiple Productions
A holistic view that helps producers manage multiple projects simultaneously and allows for a quick scan of production status
My Solution
Yalla to the next project
